Accounts Payable/Receivable Specialist

Thank you for your interest in employment with Global Solar; please send cover letters and resumes to employment@globalsolar.com.

About This Position

Performs a wide variety of complex duties for Accounts Payable and Accounts Receivable. Ensures supplier invoices are processed and paid according to terms and that customer invoices/payments are billed/processed expeditiously.

Position-Related Responsibilities:

Accounts Payable

  • Analyzes accounting documents for accuracy, investigates questionable data and takes corrective action as necessary
  • Determines accuracy of supplier invoices, matches invoices with purchase orders and receipts, reconciles discrepancies.
  • Ensures compliance to payment terms.  Interface with suppliers as needed and resolves any outstanding vendor issues
  • Basic understanding and familiarity with coding of AP items to ensure accuracy for processing of items
  • Interaction with plant shipping manager to ensure items are received in system to allow AP to process items as required, i.e., shipment quantity verification
  • Compiles supporting documentation for supplier payments and processes payments
  • Ensures transactions are coded properly and entered properly into financial accounting system
  • Obtains required payment approvals
  • Processes expense reports and procurement card payments
  • Issue stop payments and void checks
  • Issues reminders to suppliers regarding un-cashed checks
  • Prepares weekly AP reports for selection of items to be paid
  • Issues positive pay data to the bank
  • Provides support to various departments in resolution of invoice payments
  • Prepares monthly journal entry to accrue expenses and tracks supplier prepayments
  • Reconciles accounts payable sub-ledger to the general ledger

Accounts Receivable

  • Ensures timely and accurate invoicing of product shipments
  • Sends bill reminders to customers regarding outstanding accounts
  • Calculates internal and external sales commissions
  • Prepares states and city sales/use tax returns
  • Reconciles accounts receivable and customer prepayment sub-ledgers to the general ledger
  • Provides information to the customer service and sales departments as requested

Administrative

  • Prepares or assists in preparation of financial records, analyses and reports
  • Maintains supplier files and database records. (i.e. check register, hardcopy vendor files, softcopy vendor profiles, W9 forms)
  • Pick up and distribute mail
  • Maintain and reconcile petty cash
  • Assists accountants with scanning documentation for audit work papers

 

Knowledge, Skills, Abilities, and Experience:
  • Required proficiency in Microsoft Word and Excel
  • Strong organizational skills
  • Minimum of 3-5 years experience in a corporate accounting environment with Accounts Payable and Accounts Receivable
  • Manufacturing experience preferred
  • Knowledge of financial accounting systems

All employees are expected and required to adhere to the Company Code of Ethics and Principles of Conduct.

 

 

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